Jobs Opportunities

• Perform administrative duties and support to Leasing team
• Maintaining the leasing & marketing databases
• Preparation of lease documentations and other related documents, tracking of lease status and timely maintenance of tenancy records
• Liaise with various parties on lease-related matters such as tenants, lawyers, IRAS, HDB, JTC,.. etc on lease-related matters
• Provide support for meetings and preparation of weekly and monthly reports
• Liaise and co-ordinate with Leasing team as well as other departments to ensure timely execution and return of tenancy documents by Tenants
• Monitor lease expirations and renewal opportunities
• Assist in the onboarding process for new tenants, ensuring all necessary documentation is completed and submitted
• Track and ensure timely follow up of financial transactions such as lease payments, refund of security amount, etc
• Record and reconcile all audited sales report and GTO billing, if required
• Any other assigned duties

• Diploma in Building Estate Management, Business Administration or its equivalent with at least 2 years of relevant experience are preferred
• Proficient with Microsoft Office
• Strong communication and written skills
• Meticulous, diligent, a team player, independent and process initiative
• Able to thrive on challenges and work under time pressures
• Good understanding of the real estate industry

Interested applicant kindly indicate your expected salary and notice period.

• Formulate leasing strategy to target desired trade mix
• Proactively generate leads & manage the entire sales cycle from leads to negotiation to closing deals
• Identify market segments and prospects and liaise with property agents
• Implementing strategies to maximize rental and occupancy of the properties
• Deliver sales presentations & conduct viewings with potential clients
• Accountable for rental and occupancy rate for the assigned lease portfolios
• Responsible for securing new tenancies, renewal of existing lease, negotiating and follow-up on terms of lease with tenants
• Liaise with internal departments to ensure proper lease management documentation and administration
• Keep up to date on the latest trend for the retail sector
• Prepare annual budgets, financial and monthly reports, and monitor performance
• Work closely with other departments to support marketing event
• Build & maintain strong relationships with existing tenants to generate referrals and repeat business

• Diploma/ Degree in Business, Sales & Marketing, Real Estate Management or equivalent
• Minimum 2 years of relevant working experience in a similar position, preferably in the retail leasing and/ or marketing
• Creative, resourceful, and possess excellent written and verbal communication skills
• Able to work independently as well as part of a team in a fast-paced environment
• Able to work within tight timelines, resourceful and systematic in resolving problems
• Network of contracts in the F&B and retail industry

Property Management Coordination:

• Coordinate property maintenance, repairs, and inspections in collaboration with property managers and vendors
• Assist in tenant communication, addressing inquiries, concerns, and lease-related matters
• Support the leasing process by preparing lease agreements, conducting background checks, and facilitating move-ins and move-outs
• Monitor and ensure compliance with property-related regulations, codes, and standards

Administrative Support:

• Handle incoming inquiries and communication from clients, tenants, vendors, and other stakeholders
• Manage calendars, schedule appointments, and coordinate meetings
• Prepare and maintain documentation, reports, and contracts related to real estate transactions
• Assist in maintaining databases, records, and filing systems for properties and clients
• Handle basic accounting tasks, such as invoice processing and expense tracking

Communication and Collaboration:

• Communicate effectively with internal teams, clients, tenants, and external partners to facilitate seamless operations
• Collaborate with cross-functional teams to ensure successful execution of real estate projects
• Participate in team meetings, providing updates on administrative and operational activities

• Higher Nitec and above
• At least 2 years of working experience in general office responsibilities and procedures
• Good communications and interpersonal skills
• Meticulous, diligent, a team player, independent and process initiative
• Able to thrive on challenges and work under time pressures
• Proficient in MS Office applications

• Conduct regular meetings with councils/owners, including Annual General Meetings where required, and prepare minutes for record-keeping
• Supervise all routine and ad-hoc repair works carried out by term contractors to ensure compliance with contract specifications
• Coordinate with contractors for routine servicing and emergency repairs, providing ongoing maintenance and engineering support for the shopping mall
• Manage carpark related operations, including collections and refunds
• Perform any other duties as assigned by the immediate supervisor or management

• NITEC in Building Services, Engineering, or a related discipline
• Minimum of 2 years' experience in facilities maintenance
• Responsible, proactive, and able to work independently to complete assigned tasks
• Able to thrive on challenges and work under time pressures

• Manage and attend to all feedback and service requests in a timely manner
• Coordinate operation programs and execute maintenance works to ensure the mall operates at optimum level
• Assist Operation Manager in preparation of Operations annual budget, manage and administer all maintenance contracts and supervise expense for the operational needs of the mall
• Conduct regular inspections of all common areas, public walkways, building surrounding facade and following up on outstanding works
• Co-ordinate Tenancy fitting-out works and manage term contractors' work
• Lead the technicians and manage vendor services to achieve the required professional standards in day-to-day operations
• Liaison with government authorities/ statutory boards and other divisions on matters relating to management and maintenance of the mall/building
• Ensure all facilities are maintained and managed in full compliance with all statutory requirements
• Preparation of all necessary maintenance reports, incident report accurately and on time
• Part of Company Emergency Response Team (i.e. Site Incident Controller, First Aider, etc)
• Part of Environmental Health Safety (EHS) team for review & approval of permit to work (PTWs), risk assessment, safety checks/audits of the mall
• Any other duties assigned

• Minimum Diploma in Engineering (Mechanical/Electrical) / Real Estate / Facilities / Building / Estate Management
• Exhibit strong initiative, leadership, and interpersonal skills
• Able to work within tight timelines, resourceful and systematic in resolving problems
• Good communication skills
• Experience in facility management in shopping mall or retail environment will be an added advantage

• Set up process for day-to-day marketing operation
• Formulate marketing strategies and implement campaigns and events to drive higher traffic and increase tenant sales, including post campaigns review
• Plan and gather tenants’ participation for joint collaborations event
• Liaise with advertising agencies, contractors, event companies to assist in campaigns and marketing collaterals
• Work closely with Leasing department in the leasing of concourse space, pushcart, and advertisement space
• Develop presence in social media platforms and integrate marketing events or promotion online
• Keep abreast with the latest marketing technologies and trends to uncover new marketing opportunities
• Monitor expenses and adhere to budget allocation
• Makes recommendations on best practices within chain
• Proactively monitor campaign ROIs, derive actionable insights and take prompt actions to conduct A/B testing and optimize marketing performance

• Diploma/ Degree in Business, Marketing, Mass Communication, or relevant field
• Min 3 years of experience in similar position, preferably with experience in retail environment
• Experience in organizing campaigns and events
• Strong marketing, communications and brand management skills, with proven interest in marketing-related fields
• Able to work independently as well as part of a team in a fast-paced environment
• Able to work within tight timelines, resourceful and systematic in resolving problems
• Clear communicator and presenter with excellent written and verbal communication skills